Office Coordinator

at Later (Latergramme) in Vancouver

At Later we believe in the power of Images. Images to communicate quickly, Images to connect disparate people, and Images as the best way to convey personal meaning. We also believe software should be so easy to use - you shouldn’t need a manual or a sales demo. We build that software. At Later we are becoming the leading platform for managing visual social-media content.

What are we like to be around? Glad you asked! We are a hard-working, competitive, fun-loving band of miscreants. We have rubber duckies on our desks, KPI’s on our walls and board games and beers tend to be broken out on Fridays.

What we’re looking for:
Our team is growing quickly, we are set to double in size this year and we need an amazing Office Coordinator to keep us organized. Are you enthusiastic, outgoing and customer service obsessed? Do you naturally find opportunities for improvements and jump right in? If so, our Office Coordinator role might be the perfect fit for you.

We are looking for that special person who will be our culture champion and Jack/Jill of all trades. As the day to day coordinator of our office operations, you’ll be constantly challenged and pulled in many different directions and we want all these interactions to be filled with positivity, humor and fun. You need to be organized and capable of administering all aspects of running and maintaining our office.

Because we are in the social media space, it’s critical that you are passionate about social media, we’d love to see what you do on Instagram, Snapchat or Pinterest so don't forget to include that on your application.

What we value:
Our core cultural values are manifested in our practices and processes every day. We highly value transparency and fairness in everything we do and look for people who like to move quickly, are ambitious yet humble, all wrapped up in a great sense of humour and a mischievous spark of fun.

You should have:
A natural tendency to take initiative, achieve results and generally #GSD.

A desire to constantly stay organized and create efficiency using technology, bringing order to chaos and uncertainty.

A willingness to go above & beyond (and sometimes even save the day!) – but also recognize that sometimes you’ll need to apologize and admit mistakes (we’re all human after all!)

Understand and work well in Startup culture - be able and willing to take on all sorts of tasks and responsibilities.

We list our values and beliefs first because they are non-negotiable; if you're still reading then check out some of the responsibilities you will own.

As our Office Coordinator you will…

-Play a vital part in ensuring an exceptional employee, candidate and visitor experience.
-Lead day-to-day operations – including greeting visitors, liaising with vendors and suppliers, tidying the kitchen and keeping it well supplied and generally ensuring our environment is in tip-top shape!
-Constantly look for opportunities to improve Later, our processes and best practices – you will be challenged to be a part of creating a lean & efficient admin system!
-Be a key part of making Later a fun place to work – you will plan & support events, research new perks & programs and constantly be on the lookout for interesting partnerships in our community.
-Make employees lives easier by assisting with travel bookings and supporting them in completing their expenses.
-Create, update and “own” all employee resources related to admin, facilities and events.

We’re looking for someone who:

-Works well in a small team and appreciates openness and the ability to truly affect the company’s direction.
-Has exceptional customer service skills, coupled with a sense of humor and positive outlook.
-Has some experience with HR admin tasks such as new employee forms, scheduling candidate interviews and acting as our benefits liaison.
-Is proficient with Mac OS, Quickbooks, Google Sheets (Excel), and be open to learning new software as needed.
-Is a wizard with Google Docs and keeping e-files in order within Google Drive.
-Fluent in spoken and written English, communication at all levels is critical to success in this role.
-Extremely organized, dependable, energetic, and self-starting.
-Has a minimum 2 years' experience in an office environment.

Located in Gastown, the startup hub of Vancouver, Later is pleased to offer all our employees a competitive salary, a chance to participate in the success of the company through equity, medical and dental benefits and a wellness program.

If you think you might be a great fit with our team, we’d love to hear from you. Of course we want to see your resume, but more importantly we want to know why you think you are the best person for this role. We’ve set up a couple of questions - we are creative people so get creative and show us how you shine.

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Published at 10 Aug 2016
Expires on 26 Apr 2017
Viewed: 1067 times


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